[
    {
        "role": "user",
        "content": "using%20microsoft%20outlook%20as%20a%20screen%20reader%20user%2C.%20how%20do%20i%20schedule%20a%20meeting%20in%20teams%3F"
    },
    {
        "role": "assistant",
        "content": "Here\u2019s how to schedule a Teams meeting using Microsoft Outlook, with steps optimized for screen reader users (JAWS, NVDA, Narrator, or VoiceOver). Let me know what version of Outlook you use (Windows desktop app / New Outlook / Outlook for Mac / Outlook on the web), and I\u2019ll tailor further if needed.\n\n---\n\n### Before you begin\nMake sure:\n- You\u2019re signed into both Outlook and Microsoft Teams with the same account.\n- The Teams Meeting add-in is enabled in Outlook (Admins can check this if it\u2019s missing). ([support.microsoft.com](https://support.microsoft.com/en-au/teams/meetings/schedule-a-microsoft-teams-meeting-from-outlook?utm_source=openai))\n\n---\n\n### Windows desktop Outlook\n\n1. Open Outlook and press **Ctrl Shift 2** to switch to Calendar view. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/basic-tasks-using-a-screen-reader-with-the-calendar-in-outlook?utm_source=openai))  \n2. Press **Ctrl N** to create a new event (appointment/meeting). ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n3. In the new event window:\n   - The focus should be in the \u201cTitle\u201d field\u2014type your meeting name. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n   - Press Tab until you hear \u201cInvite attendees\u201d and enter the name(s) or email(s) of required participants. Use suggestions if they appear. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n   - Tab to the start date/time and end date/time fields to set when it\u2019s scheduled. Use Enter to open the date picker, then arrow keys. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n   - Tab until you hear \u201cTeams Meeting toggle switch\u201d (or \u201cAdd online meeting\u201d) and activate it with Enter (or Space) so the meeting becomes a Teams Online Meeting. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n   - Optionally, you can set recurrence (for repeating meetings) via the \u201cRecurrence\u201d field: Tab to it, press Enter, select pattern (daily, weekly, etc.), then confirm. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n   - Tab to \u201cLocation\u201d to either leave it blank (so it's online-only) or type a physical/virtual location. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/teams/use-a-screen-reader-to-schedule-a-meeting-in-microsoft-teams?utm_source=openai))  \n\n4. When everything is set, press **Tab** (or Shift Tab) until the \u201cSend\u201d button is heard, then press **Enter** to send the invite. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n\n---\n\n### New Outlook (Windows / Outlook for Microsoft 365)\n\n- Many keyboard shortcuts are similar; the Teams option may be a toggle switch named \u201cTeams meeting\u201d in the ribbon or in the meeting form itself. ([support.microsoft.com](https://support.microsoft.com/en-au/teams/meetings/schedule-a-microsoft-teams-meeting-from-outlook?utm_source=openai))  \n- If you have \u201cOnline meeting by default\u201d enabled in your settings, the Teams meeting setting may turn on automatically when you add attendees. ([techcommunity.microsoft.com](https://techcommunity.microsoft.com/blog/outlook/new-outlook-for-windows-a-guide-for-executive-assistants-and-delegates-%E2%80%93-part-2/4208779/replies/4212418?utm_source=openai))  \n\n---\n\n### Outlook on the Web\n\n1. Go to Outlook in your browser, switch to the **Calendar** view.  \n2. Create a new event.  \n3. In the event creation pane:\n   - Enter title, attendees, date and time.\n   - There should be an option like **\u201cAdd online meeting\u201d** \u2014 choose **Teams Meeting**. ([support.microsoft.com](https://support.microsoft.com/en-au/teams/meetings/schedule-a-microsoft-teams-meeting-from-outlook?utm_source=openai))  \n   - Set recurrence, location, etc., using Tab and arrow keys.  \n4. When done, send the invitation.\n\n---\n\n### macOS (VoiceOver)\n\n- Use **Command+2** (or similar) to open Calendar in Outlook.  \n- **Command+N** to create new meeting.  \n- Navigate fields with **Tab** / **Shift+Tab**. Use **Control+Option+Spacebar** (VO+Space) as the activation command in editable fields and buttons.  \n- The Teams meeting toggle or \u201cAdd online meeting\u201d option will also be present. Activate it to generate a Teams link.  \n- Use VO commands to fill in title, attendees, times, recurrence, then VO to find and activate Send. (These actions are similar structurally to the Windows version.) ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/basic-tasks-using-a-screen-reader-with-the-calendar-in-outlook?utm_source=openai))  \n\n---\n\n### Using Scheduling Assistant (to find best time)\n\nIf inviting other people:\n\n- After entering attendees, press **Alt+X** then **S** in Windows Outlook to open the **Scheduling Assistant**. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n- Use arrow keys to move through suggested time slots and view availability. Confirm by pressing **Alt+S** to send or **Alt+H** to revise. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n\n---\n\nIf you tell me which Outlook version you're on (Windows regular, New Outlook, Mac, or web), I can send you a version of this guide with exact shortcuts tailored for your setup!"
    }
]