[
    {
        "role": "user",
        "content": "as%20an%20irish%20employer%2C%20if%20i%20have%20nlot%20paid%20an%20employee%20in%20a%20number%20of%20months%2C%20do%20their%20details%20come%20off%20my%20ras%20account%3F%20or%20do%20i%20need%20to%20remove%20people%20manually%3F"
    },
    {
        "role": "assistant",
        "content": "As an Irish employer, you **cannot** simply have unpaid months of wages automatically remove an employee\u2019s details from your Revenue/RAS/PAYE records. You\u2019ll need to follow specific procedures to notify Revenue that an employment has ended (\u201ccease employment\u201d) if you want their employment records updated properly. Here are the key steps and reasons why you must do so:\n\n---\n\n## What doesn\u2019t happen automatically\n\n- If an employee isn\u2019t paid for a few months, **Revenue will not automatically remove them** from your RAS (Revenue/Ros/Payroll system). Just non-payment or lack of payroll activity does not suffice as notice of cessation from the employer.  \n- If the employee themselves indicates via **myAccount** in Revenue that they have left employment, that does trigger a change\u2014but even then, it doesn\u2019t automatically update your employer\u2019s payroll setup until action is taken via a final payroll submission. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))\n\n---\n\n## What you *must* do to cease an employment\n\nTo properly mark a job as ended and have the employee removed from \u201cactive\u201d payroll records, you, as the employer, need to:\n\n1. **Complete a payroll submission** to Revenue with a *\u201cLeaving date\u201d*. This tells Revenue the exact date the employee ceased employment. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n2. Use your payroll software or ROS (Revenue Online Service) to create a **cessation payslip** with that leaving date. That includes calculating any final payments (salary, arrears, leave paid out, etc.). ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n3. Submit the Payroll Submission Request (PSR) to Revenue. Once Revenue accepts it, the employee\u2019s RPN (Revenue Payroll Notification) will show that they have ceased, and you will no longer include them in future payroll runs as an active employee. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))\n\n---\n\n## Why this matters\n\n- It ensures correct **tax, USC, PRSI** deductions are handled right for the final payment. ([revenue.ie](https://www.revenue.ie/en/tax-professionals/tdm/income-tax-capital-gains-tax-corporation-tax/part-42/42-04-35a-20240201115615.pdf?utm_source=openai))  \n- It ensures that the employee won\u2019t continue showing up as employed in Revenue\u2019s records, which could affect both employer compliance and the employee\u2019s tax affairs. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n- You avoid issues of duplicate or incorrect tax credits, over-reporting, or ongoing obligations you no longer have. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/revenue-payroll-notifications/?utm_source=openai))\n\n---\n\nIf you like, I can walk you through how to cease an employee using ROS or a popular payroll system, step by step. Would you prefer that?"
    },
    {
        "role": "user",
        "content": "yes%20please%2C%20give%20me%20a%20step%20by%20step%20guide%20on%20how%20to%20cease%20an%20employee"
    },
    {
        "role": "assistant",
        "content": "Here\u2019s a detailed, step-by-step guide for ceasing (ending) an employee with Revenue in Ireland, including how to file the final payroll and report the leaving date. This applies both if you use ROS directly or through payroll software like Parolla, Thesaurus, PayBack etc.\n\n---\n\n## Step 1: Determine the leaving date and final pay\n\n- Agree with your employee the exact **last day of work**\u2014the *date of leaving*. This might include any accrued annual leave that will be paid out. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n- Calculate any final payments due: salary, overtime, leave paid out, commissions, etc. If the employee is casual or hasn\u2019t been paid in a while, note the last working day. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n\n---\n\n## Step 2: Use your payroll software to mark the employee as a \u201cleaver\u201d\n\n- In your payroll system (e.g. Parolla, Thesaurus, PayBack, Big Red Book), there will be a \u201cLeaver\u201d or \u201cCease Employment\u201d option. You must:\n\n  1. Enter the **leave date** in the relevant field. ([thesaurus.ie](https://www.thesaurus.ie/docs/2019/processing-leavers/processing-a-leaver-in-current-pay-run/?utm_source=openai))  \n  2. Indicate that this is the employee\u2019s final payroll (a cessation payslip). Sometimes the software auto-flags it when the leave date is set. ([payback.ie](https://www.payback.ie/cloudpay/processing-leavers/?utm_source=openai))  \n\n---\n\n## Step 3: Create and submit the final payroll submission (PSR) to Revenue\n\n- When you process the final payment, you must include the leaving date in the **Payroll Submission Request (PSR)** that is sent to Revenue. This notifies Revenue officially that the employment has ended. ([revenue.ie](https://www.revenue.ie/en/tax-professionals/tdm-wm/income-tax-capital-gains-tax-corporation-tax/part-42/42-04-35a.pdf?utm_source=openai))  \n- If the employee has not been paid for some time, or is a casual employee, you might need to submit a **nil payroll** (zero pay and zero deductions) with the leave date. If no payroll is submitted for months of inactivity, that doesn\u2019t count as ceasing. ([revenue.ie](https://www.revenue.ie/en/employing-people/becoming-an-employer-and-ongoing-obligations/employer-obligations-from-01-01-2019/commencing-and-ceasing-employees.aspx?utm_source=openai))  \n\n---\n\n## Step 4: Check Revenue Payroll Notification (RPN)\n\n- After submitting the PSR with the leave date, Revenue updates the employee\u2019s record. Their RPN will show a \u201ccessation date\u201d and they will be marked as *ceased*. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n- The employee should no longer be included in future pay runs (i.e. payroll runs after their leaving date). ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n\n---\n\n## Step 5: What about post-cessation payments (if needed)\n\nIf after the cessation there is a payment owing (commission, bonuses etc.), you treat it as a **post-cessation payslip**:\n\n- Use the same Employment ID for the period of employment it refers to. ([revenue-ie.github.io](https://revenue-ie.github.io/paye-employers-documentation/PIT3/guide/Employment_ID_Guide.pdf?utm_source=openai))  \n- These payments must be submitted and taxed appropriately\u2014even after the person has ceased. ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/running-payroll/post-cessation-payslip/?utm_source=openai))  \n\n---\n\n## Step 6: Remove or archive the employee in your payroll software\n\n- Once the final PSR is accepted and the employee is officially \u201cceased\u201d according to Revenue, update their status in your payroll system (e.g. mark status as \u201cLeft\u201d, \u201cCeased\u201d, or \u201cClosed\u201d). ([parolla.ie](https://www.parolla.ie/support-and-documentation/online-documentation/revenue/ceasing-employments/?utm_source=openai))  \n- Many systems let you **archive** leavers so they don\u2019t clutter active payroll lists, but their history remains. ([payback.ie](https://www.payback.ie/cloudpay/processing-leavers/?utm_source=openai))  \n\n---\n\n## Common pitfalls and legal obligations\n\n- Under the **Income Tax (Employments) Regulations 2018**, employers are obliged to notify Revenue of the date of leaving **on the final payroll submission**\u2014failure to do so can lead to penalties. ([revenue.ie](https://www.revenue.ie/en/tax-professionals/tdm-wm/income-tax-capital-gains-tax-corporation-tax/part-42/42-04-35a.pdf?utm_source=openai))  \n- Don\u2019t assume silence or inactivity counts as ceasing employment\u2014if you haven\u2019t submitted a payroll that includes a leaving date, the employee remains active in Revenue\u2019s record. ([revenue.ie](https://www.revenue.ie/en/employing-people/becoming-an-employer-and-ongoing-obligations/employer-obligations-from-01-01-2019/commencing-and-ceasing-employees.aspx?utm_source=openai))  \n- If the employee hasn\u2019t been paid (casual or inactive), after **three months of no payments**, you must include a leaving date in a zero payroll submission. ([revenue.ie](https://www.revenue.ie/en/tax-professionals/tdm-wm/income-tax-capital-gains-tax-corporation-tax/part-42/42-04-35a.pdf?utm_source=openai))  \n\n---\n\nIf you tell me which payroll software you\u2019re using (or if you do everything directly via ROS), I can give you a customized walkthrough with screen steps. Do you want that?"
    },
    {
        "role": "user",
        "content": "through%20my%20ras%20account%2C%20how%20can%20I%20check%20which%20employee%20is%20still%20registered%20as%20an%20employee%20of%20my%20company%3F"
    },
    {
        "role": "assistant",
        "content": "Here\u2019s how, via ROS/RAS (Revenue Online Service for Employers in Ireland), you can check which employees are still registered as current (active) under your employer number. ROS/RAS itself does *not* provide a simple \u201cActive employee list\u201d view like in some payroll software\u2014but there are tools and reports you can use to infer the status based on current and ceased employments.\n\n---\n\n## How Ros/RAS Records Employee Status\n\nRevenue\u2019s system keeps records of both commenced and ceased employments once you submit payrolls or notifications. To know if someone is still active, the key is whether a leaving date has been included in the PSR (Payroll Submission Request). If there is **no leaving date** (or the leaving date is in the future), the employment is still *active*; if there is a leaving date in the past, it is *ceased*. ([revenue.ie](https://www.revenue.ie/en/employing-people/becoming-an-employer-and-ongoing-obligations/employer-obligations-from-01-01-2019/commencing-and-ceasing-employees.aspx?utm_source=openai))\n\nAlso, for casual employees who haven\u2019t been paid in three months, Revenue requires you to submit a **nil payroll** with leave date to be officially ceased. ([revenue.ie](https://www.revenue.ie/en/employing-people/becoming-an-employer-and-ongoing-obligations/employer-obligations-from-01-01-2019/commencing-and-ceasing-employees.aspx?utm_source=openai))\n\n---\n\n## What Revenue/RAS Doesn\u2019t Directly Show\n\n- It does *not* show a neatly filtered report labeled \u201cActive employees\u201d versus \u201cCeased employees\u201d by default. \n- You have to review historical PSRs or use your payroll software or your records to see who has a leave date set. \n- If there is no payroll submission containing a leave date, Revenue will still consider the person employed. ([revenue.ie](https://www.revenue.ie/en/employing-people/becoming-an-employer-and-ongoing-obligations/employer-obligations-from-01-01-2019/commencing-and-ceasing-employees.aspx?utm_source=openai))\n\n---\n\n## How to Check Employee Status via ROS/RAS and Your Payroll\n\nHere are steps to check which of your employees are still active:\n\n1. **Log in to ROS as Employer**\n   - Use your employer\u2019s digital certificate and credentials. If you\u2019re unsure, see ROS-Employer documentation on access. ([revenue.ie](https://www.revenue.ie/en/online-services/services/ros/ros-help/popular-ros-services/ros-for-employers/ros-payroll-preparations.aspx?utm_source=openai))\n\n2. **Locate PSR / Payroll Submission History**\n   - Go to your payroll returns section (often named \u201cFile / Employing-People / PSRs\u201d). Find the payroll submissions you have made to date.\n\n3. **Review individual Employee Records in PSRs**\n   - For each employee, check if there is any PSR where a *date of leaving* is entered. That will be your indicator they have ceased. If there is none (or the leaving date is blank or in the future), they are still active. Revenue guidance highlights that a final payroll submission with leaving date is mandatory to mark someone as ceased. ([revenue.ie](https://www.revenue.ie/en/employing-people/becoming-an-employer-and-ongoing-obligations/employer-obligations-from-01-01-2019/commencing-and-ceasing-employees.aspx?utm_source=openai))\n\n4. **Check your Employer CSV / Employee List Uploads**\n   - Your payroll software likely has functionality to generate a \u201cList of Employees\u201d for Revenue. This helps you see which of your employees have leave dates blank or after today (i.e. still active). In PayBack, for instance, you can create the list and check for leave date fields. ([payback.ie](https://www.payback.ie/support/quick-tutorials/creating-a-list-of-employees/?utm_source=openai))\n\n5. **Use your Payroll Software internal reports**\n   - Most payroll systems (Parolla, PayBack, Thesaurus etc.) let you filter employees by leave date, or show those without leaving date. Those without leave dates are still active. These reports are often labelled Employee Status, Active/Inactive, or Leavers Report.\n\n---\n\n## Practical Example using PayBack (as a reference)\n\n- In PayBack, go to Reports \u2192 \u201cROS List of Employees\u201d to generate the file. The report shows all employees with their **start date** and **leave date**.  \n- Someone is \u201cactive\u201d if:\n  * *Start date* is before today; AND\n  * *Leave date* field is blank or after today.  \n- If leave date is before today, they are ceased. ([payback.ie](https://www.payback.ie/support/quick-tutorials/creating-a-list-of-employees/?utm_source=openai))\n\n---\n\nIf you tell me which payroll software you use (or if you do payroll manually via ROS), I can give you the exact steps for that system so you can list active vs ceased employees."
    },
    {
        "role": "user",
        "content": "using%20a%20screen%20reader%2C%20is%20there%20a%20way%20I%20can%20take%20a%20screenshot%20to%20send%20to%20another%20person%20of%20what%20is%20on%20my%20screen%3F"
    },
    {
        "role": "assistant",
        "content": "Yes \u2014 even when using a screen reader, you can take screenshots to send to others. The process depends on your operating system (Windows, macOS, or something else). I\u2019ll go through the ways to do it and some tips for making it easier when you can\u2019t see the screen.\n\n---\n\n## Screenshots with Windows\n\n**Keyboard shortcuts:**\n\n- Press **Windows key + PrtScn** \u2192 the entire screen is captured and automatically saved to your \u201cScreenshots\u201d folder in your Pictures library.  \n- Press **Alt + PrtScn** \u2192 captures just the active window; you\u2019ll need to paste it into an image editor (e.g. Paint) by pressing **Ctrl + V**, then save.\n\n**Using built-in tools:**\n\n- **Snipping Tool** or **Snip & Sketch**: press Windows key, type *\u201cSnipping Tool\u201d* or *\u201cSnip & Sketch\u201d*, press Enter. You can then use keyboard shortcuts to select type of snip (rectangular, freeform, window) and take the screenshot.\n\n---\n\n## Screenshots with macOS\n\n- Press **Command (\u2318) + Shift + 3** \u2192 captures the whole screen, saved to desktop.  \n- Press **Command (\u2318) + Shift + 4** \u2192 lets you select an area to capture (drag the cursor).  \n- Press **Command (\u2318) + Shift + 4**, then Space \u2192 captures a specific window (you move to that window and press Space to capture).\n\n---\n\n## Helpful Tips for Screen Reader Users\n\n- Use sound cues: The keyboard shortcuts usually produce a shutter-like sound or a flash depending on settings. That helps confirm the screenshot was taken.  \n- Use shortcuts that are consistent: They\u2019re easier to memorize than navigating menus visually.  \n- Label the screenshot file right away (if possible) so when you send it later it\u2019s clear what it is. Example: \u201cReport_Sep2025.png\u201d etc.\n\n---\n\nIf you tell me what system you\u2019re using (Windows, Mac, or mobile), I can give you exact steps and any special accessibility tools that might make the process easier!"
    }
]