[
    {
        "role": "user",
        "content": "I%20am%20blind%20and%20use%20JAWS%20screen%20reader.%20How%20do%20I%20use%20keyboard%20shortcuts%20to%20book%20a%20room%20on%20Outlook%20at%20work%3F"
    },
    {
        "role": "assistant",
        "content": "Here\u2019s a step-by-step guide on how to book a room in Outlook at work using the keyboard with the JAWS screen reader. I\u2019ll cover both the Outlook desktop app (for Windows) and Outlook on the web. Let me know which one you use, so I can give you more precise directions.\n\n---\n\n## \ud83d\udda5 Outlook Desktop App (Windows)\n\n### 1. Open the New Meeting Window\n- Press **Ctrl+Shift+Q** to create a new meeting. JAWS should announce \u201cUntitled \u2012 Meeting\u201d or similar. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/keyboard-shortcuts-for-outlook?utm_source=openai))\n\n### 2. Set the Title\n- Use the **Tab** key until you hear something like \u201cSubject, edit.\u201d Type the subject of the meeting. ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 3. Enter Date and Time\n- Press **Tab** until you hear \u201cStart date,\u201d type or select the date.\n- Press **Tab** until \u201cStart time,\u201d and use the arrow keys or type the time. ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n- Press **Tab** until \u201cEnd time,\u201d then set the end time similarly. ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 4. Book a Room (Location Picker)\n- Press **Tab** until JAWS says \u201cLocation button.\u201d Press **Enter**. A \u201cSelect Rooms\u201d dialog will open. Focus is on the Search field. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n- Type in the name of the room you want.\n- Press **Tab** until you hear the room name, then press **Enter** to select it.\n    - If you prefer to type the location manually, you can alternatively press **Tab** until you hear \u201cLocation, edit,\u201d and type it out. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 5. Invite Attendees (Optional)\n- Press **Tab** until you hear \u201cTo, edit,\u201d then type or paste email addresses. Use **Ctrl+Enter** after it's filled to move on. Or use **Tab** until you find the attendees field. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 6. Add Notes or Agenda\n- Press **Tab** until you hear \u201cMessage, editing.\u201d Type any notes you want attendees to see. ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 7. Save or Send\n- Press **Alt+S** to send the meeting invitation (if it\u2019s a meeting with others) or to save the appointment if it\u2019s just for yourself. ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n---\n\n## \ud83c\udf10 Outlook on the Web\n\nIf you use Outlook through your browser (Outlook Web App or Outlook 365 in browser), many of the steps are similar, though navigation and some shortcuts differ.\n\n### 1. Start the Meeting\n- Once you're in your calendar view, press **N** to create a new calendar event. ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/keyboard-shortcuts-for-outlook?utm_source=openai))\n\n### 2. Fill in Details\n- Use **Tab** to move through to \u201cTitle,\u201d \u201cDate,\u201d \u201cTime,\u201d etc. Type as needed. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 3. Selecting a Room\n- Press **Tab** until you reach \u201cLocation\u201d or \u201cSearch for a room or location.\u201d Type the room name. If you hear \u201cLocation button,\u201d press **Enter** to open the room picker, then search and select via **Tab** and **Enter**. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 4. Add Attendees and Notes\n- Continue using **Tab** to reach \u201cInvite people\u201d or \u201cAdd attendees,\u201d and fill in the field.\n- Use **Tab** until you hear \u201cDescription\u201d or \u201cMessage\u201d to add notes or agenda. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n### 5. Send/Saving\n- In the web version, press **Alt+S** to send the invite. If you're only saving it for yourself (appointment), the same key often works as \u201cSave.\u201d ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))\n\n---\n\n## \ud83d\udd11 Additional Helpful Keyboard Shortcuts & Tips\n\n- **Ctrl+2** \u2014 Switch to Calendar view in Outlook (desktop). ([support.microsoft.com](https://support.microsoft.com/en-US/accessibility/outlook/keyboard-shortcuts-for-outlook?utm_source=openai))  \n- **Ctrl+Shift+A** \u2014 Quickly creates a new appointment (without attendees). ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/keyboard-shortcuts-for-outlook?utm_source=openai))  \n- **Escape (Esc)** \u2014 Close dialogs or cancel out; also, after saving you can press Esc to return to the calendar. ([support.microsoft.com](https://support.microsoft.com/en-us/accessibility/outlook/use-a-screen-reader-to-schedule-appointments-or-meetings-in-outlook?utm_source=openai))  \n- **Tab / Shift+Tab** \u2014 Move forward/backward through interactive fields. Important for navigating form elements.  \n- **Arrow keys (Up/Down, Left/Right)** \u2014 Use in menus or date/time pickers.  \n- Always listen for JAWS cues like \u201c*, edit,\u201d \u201cbutton,\u201d \u201cdialog,\u201d which tell you where you are.\n\n---\n\nIf you tell me whether you're using the **Outlook desktop app** or **Outlook Web/Office 365 online**, and which version (classic vs. new), I can give you instructions tweaked exactly for your setup."
    }
]